• BOE_Min_05192008

    Board of Education Regular Meeting 5:30   p.m.
    Moffat Consolidated School District #2
    Minutes for the regular meeting held on May 19, 2008 in the Moffat Consolidated School round room.
    1.Call to Order
    Vice President Godfrey called the meeting to order at 5:37 p.m. in the Moffat School round room. 
    Members Present                                       Others Present
    Kathryn Booth                                           Eli Dokson, Superintendent
    Linda Godfrey                                           Karen Hazard, Business Manager
    Michelle Olsen                                           Linda Stagner, Business Manager
    Scott Swartz                                             Kathryn Brady, CCS
                                                                   Charles Warren
                                                                   Steve Wynn
    2.Approval of Minutes
    Motion by Olsen, second by Swartz, to approve the minutes of the regular meeting of April 21, 2008 as written. Motion carried by unanimous roll call vote, Shoman absent.
    3Approval of Agenda
    Motion by Olsen, second by Swartz to approve the agenda with the following modifications:  Add “Change date of June BOE meeting” to item 9b, add “approval of hiring of high school Spanish teacher, James Reynolds” to item 5I and add “Southern Colorado Educators Conference” to item 8a.    Motion carried by unanimous roll call vote, Shoman absent.
    Superintendent Dokson reminded the board that Eli Dokson and Marta Shoman will be honored at the Silver Crest Palace on June 14th.
    Linda Stagner stated that the Moffat School reunion will be held June 21 and 22.
    5.Consent Agenda
    Discussion was held on the leave of absence approval and the hiring of a new Spanish teacher. The new teacher is aware that the position is for a one year period. Ms. Kopeloff is also aware that the job may be part-time when she returns because of declining enrollment.
    Olsen moved to approve the consent agenda of #a-approval of monthly expenditures, #b-approval of recommended teacher renewals for 2008-2009, #c- approval of one year leave of absence request for Perla Kopeloff (Spanish teacher), #d-Approval of 2008-2009 Moffat School calendar, #e-approval of resolution for Cap Reserve expenditure for floor machine, #f-approval of resolution for transferring funds from General Fund to Cap Reserve and Preschool funds, #g-approval of resolution of passing time counting towards student contact time, #h-approval of relinquishment of Title I-C Migrant funds and #i-approval of hiring of high school Spanish teacher, James Reynolds for the 2008-2009 school year.  Seconded by Booth.  Motion carried by unanimous roll call vote, Shoman absent. 
    6. Superintendent Report; Moffat Principal’s Report; CCS Report
    Superintendent Dokson gave the board a confidential handout showing the district’s 3rd grade reading CSAP test results. 
    The town of Moffat has vacated two streets running through the Moffat School track clearing the way for application for Go Co grants.
    The Federal Consolidated Grant was reviewed.
    The CCS facility fund was discussed.
    This year the Accountability Committee voted to approve and recommend the accreditation of the two schools using the old method. Next year the new rubric will be utilized.
    7.  Monitoring Reports: EL-7, Asset Protection
    Discussion was held on the current economy as per our investment bank, Colotrust. 
    Olsen moved to approve the monitoring report EL-7, asset protection as submitted. Seconded by Swartz. Motion carried by unanimous roll call vote, Shoman absent.
    8.  Old Business
    a. Community Engagement: CCS Governing Council , BOE-CCS dinner rescheduling, etc.
    Board Member Godfrey reported on the CCS Governing Council meeting. They are working on the Gates Family Foundation readiness. They are also interested in the Boyce land by the kiosk in the Baca through the McAdams Family Grant.
    The fire department donated two fire alarms to each family at the Charter School.
    Logistics of upcoming events were discussed.
    Vice President Godfrey called a break at 6:30 p.m.
    The board reconvened at 6:53 p.m.
    b. Discussion of CCS facility/land search process-possible Baca Grande POA gift of land to CCS
    Kathryn Brady, Charles Warren and Steve Wynn stated that CCS would know more information by the end of July. They are looking to Golf Course as a possible donation for the school. 
    Superintendent Dokson gave a summary of the current economy and history the CCS contract. There is a great concern on how to sustain enrollment as it is declining at this point. He also reminded the BOE that most of the students in the Moffat School are from the Baca area. Mr. Dokson wanted everyone to be aware of the impacts a new school would have on the community and the sustainability of a new school.
    Steve Wynn stated that they are trying to target the spiritual centers to bring in new students.
    Charles Warren stated that he had attended a meeting sponsored by Saguache County and they have the same concerns about economic sustainability in this area. 
    c.2008-2009 Budget Discussion
    Linda Stagner, Business Manager, handed the 2008-2009 preliminary budget to the board. The expenditures are more than the revenues and will bring down the beginning fund balance. Higher energy and food prices and declining enrollment are contributing factors. If any staff positions have to be cut that would mean a cut in programs. Some programs are already being evaluated and have been scaled down to part time.
    Increasing lunch prices was discussed.
    d.CASB HB 1118 meeting, 06-12-08, 7-9 p.m.
    Logistics of the meeting was discussed.
    e.Discussion re: graduation requirements survey
    Vice-President Godfrey read the requirements that were recommended. Discussion was held.
    f.BOE Participation in Moffat High School Graduation
    The logistics of graduation were discussed. CCS will hold graduation on Friday at 5:00.
    g.IPGA Conference-Finalize Details
    Travel and meeting arrangements were reviewed.
    h.Review of Current District-CCS Contract
    Superintendent Dokson reviewed and the board discussed the CCS contract from page 16 # 7 to page 25 #2. 
    New Business
    a. District Accountability Committee Recommendation to the Board re: Accreditation-use of New Accreditation Rubric in Fall 2008
    Completed in item 6. 
    b.     BOE June Meeting Date Change
     The board was in consensus to change the June meeting to June 17, 2008 at 5:30 p.m.
    10. Board Self-Assessment: GP-3, GP-9
    The board read and discussed GP-3-Board Job Description and GP-9-Cost of Governance.
    11. Executive Session: CRS 24-6-402(4)(b,c,d,e,f,h)
    Olsen moved to go into executive session to discuss a student legal issue as per CRS 24-6-402 (4)(H). Seconded by Swartz. Motion carried by unanimous roll call vote, Shoman absent.
    The board reconvened at 9:42 p.m.
    12. Adjournment
    Vice-President Goddfrey declared the meeting adjourned at 9:45 p.m.
    ________________________________    ______________________________
    Martha Shoman, President                       Michelle Olsen, Secy./Treas.