• BOE_04192010

    Agenda, Superintendent's Report, CCS Director's Report,
    Principal's Report, Minutes

    Moffat Consolidated School District #2
    Board of Education
    Agenda for April 19, 2010
    5:30 P.M.
    Moffat School Cafeteria
    1. Call to order, quorum
    2. Citizens who wish to address the Board – please sign in
    3. Adoption of agenda
    4. Announcements
      1. Teacher of the Year Dinner – Wednesday, April 21
      2. End of the Year Activities
    5. Approval of minutes
      1. March 15, 2010
    6. Reports
      1. Superintendent
      2. Moffat School Principal
      3. CCS Director
      4. Board Members
    7. Required approvals agenda
      1. Approval of Monthly Expenses
      2. Approval of hirings: Gretchen Haller (Preschool Aide), Christina Harrell (Substitute Teacher), Erroll Drake (Substitute Teacher)
    8.   Board Education: BOCES Distance LearningGrant / Internet Broadband Update
    9.   Monitoring Reports
      1. EL-5 Financial Condition and Activities
      2. EL-8 Compensation and Benefits
    1. Old Business
      1. Superintendent Hiring
      2. Update on CCS B.E.S.T. Grant/New Building
      3. Teacher of the Year – Including CCS
      4. Revision of Ends Policy E-2
      5. Approval of revisions to EL-9, GP-4
      6. Discussion of changes to Superintendent contract language
    2. New Business
                  a.Notification of new or revised administrative policies: EFEA*, EFEA*-E,
                           JICI, JKD/JKE-R, JLCDA*
                  b.Change of date June BOE meeting
                  c.Service Plan for proposed Baca Crestone Fire Protection District
    1. Board Self-Evaluation
      1. BSR-5 Monitoring Superintendent Performance
      2. GP-5 Chairperson’s Role
      3. GP-6 Board Members’ Code of Conduct
    2. Executive Session: 24-6-402 (4)(a)(b)(c)(d)(e)(f)(g)(h)
    3. Adjourn
     Next Meeting: May 17, 2010

    Superintendent’s Report – April 19, 2010
    Most of my time this past month has been spent on two pursuits – the Superintendent Search and the CCS BEST Grant/Building.
    As the BOE is aware, we have accomplished quite a bit this past month towards finding a new Superintendent, including screening eleven applications, having background checks completed, narrowing our search down to three finalists, and by the time we have our BOE meeting on April 19th we will have met the two final candidates, interviewed them, and hopefully be ready for a final decision. Whew! Good job BOE, especially Board President Sage Godfrey. And thanks to the volunteers on the screening and interview committees.
    I have been very involved once again with the BEST Grant project, especially as CCS gets closer to a purchase agreement with the Town of Crestone, and closer to the deadline date of June 30th to get this land deal completed. September 30, 2010 is the deadline for getting a different piece of land if the Crestone property deal falls through. But it looks like CCS will be able to close the deal on the Crestone property, though the closing date of May 3rd that they are shooting for may not happen. 
    The reason this is taking so long is because of a multitude of complicated things that have to be approved by CDE, especially the Off-Site Improvement Agreement which deals with such crucial issues as putting in a road, various easements, bringing in utilities, water pressure for emergencies, and much more. The Owner’s Rep firm, ARC, continues to be very helpful as we work through these details plus ongoing changes to the purchase agreement, all of which must be approved by CDE and State Attorney General’s office. Once the land has been purchased and the financing finalized, the actual building project, starting with accepting proposals from architects, can begin. Once that gets underway, I expect the Stakeholders Committee, which I have agreed to chair in the early stages of the process, will start meeting.
    Past Month’s Highlights:
    • Moffat School has applied for a BEST Grant of its own. We have applied for a new gym floor and bleachers in the amount of approximately $118,000, less our match of 38% (or about $44,000). Our gym floor has been around since 1959 and is a health and safety issue. Our bleachers are of the same vintage and do not meet current code.
    • CSAP testing is done!
    • Principal Hashbarger, middle school Math teacher Lori Lovato and I met with Compass Learning and CDE on April 14th, to review this program that most of the middle schools in the San Luis Valley are piloting. CDE has provided this computer-based “remedial” or “supplemental” program, including technical support, for three years.
    • A CDE representative came out to assess the bus garage facility as part of their statewide facilities assessment.   They will get back to us with the results.
    • Dave Sullivan of the Colorado School Districts Self Insurance Pool met with Linda Stagner and me to discuss a process for improving our emergency and crisis planning and procedures.
    • We had two audits this month, both on the same two days – CDE’s Food Service Unit and CTE (Colorado Technical Education) Non-Discrimination Audit. Both audits went well; we will receive the results and recommendations in about a month.
    • Principal Hashbarger and I participated in a CDE webinar that provided an overview of the 2010-11 Federal Consolidated Grant application process.
    • Karen Hazard and Linda Stagner attended the annual CASBO (Association of School Business Officers) conference in Colorado Springs (April 14 – 16).
    • I attended the monthly Superintendents Advisory Council meeting in Alamosa (April 13).
    Respectfully submitted,  
    Eli Dokson

    Approved Minutes
    Board of Education Regular Meeting 5:30 p.m.
    Moffat Consolidated School District No. 2
    Minutes for the regular meeting held on April 19, 2010 in the Moffat Consolidated School Cafeteria.
    1.  Call to Order
    President Godfrey called the meeting to order at 5:39 p.m. with the following in attendance. 
    Members Present                                    Others Present
    Hank Day                                                                  Eli Dokson, Superintendent
    Linda Godfrey                                                          Linda Stagner, Business Manager
    Michelle Olsen                                                          Karen Hazard, Business Manager
    Staci Shellabarger                                                  Michelle Hashbarger, Principal
    Tina Freel, Rene Freel, Linda Eickhoff, Doug Bishop, Eric Frey, Carlos Silva, Annika Storm and Kirk Banghart.
    President Godfrey welcomed Kirk Banghart, newly hired superintendent, to the meeting. She noted that the community was more involved with hiring process.
    2.Citizens who wish to address the Board
    There were none.
    3.Adoption of Agenda
    Motion by Olsen, second by Shellabarger to accept the agenda as amended. President Godfrey added to item 4c. NHS Dinner, 4d. DAC Committee Data, and to 12d. IPGA Conference. Motion carried by unanimous roll call vote. 
    a.Moffat Teacher of the Year Dinner- April 21
    b.End of the Year Activities
    c.NHS Dinner
    d.DAC Committee Data
    Logistics of events were discussed.
    5.Approval of Minutes
    Motion by Olsen, second by Shellabarger to approve the minutes of the March 15, 2010 meeting wit the following correction: Page 4, line 2, change the word burned to turned.   The Motion carried by unanimous roll call vote. 
    Superintendent Dokson reported on the BEST Grant progress. 
    Moffat School completed a BEST grant application for a new gym floor and bleachers. The current floor and bleachers present health issues. President Godfrey asked if the board should have been notified. Superintendent Dokson responded that yes but there were extreme time constraints on getting the grant turned in.
    The compass learning math program was discussed. There have been a lot of technology problems with the process.
    Linda Stagner and Karen Hazard reported on the CASBO conference they attended about school finance and the impact of proposed legislation.
    B.Moffat School Principal
    Principal Hashbarger discussed the Moffat School activities.
    C. CCS Director
    Kathryn Brady was ill. Anika Storm welcomed Mr. Banghart to the Moffat School system on behalf of CCS.
    The activities at CCS were discussed.
    President Godfrey commended David Billesback for this year’s CSAP hand off. Linda Eickhoff stated that the process was a lot better this year.
    D.Board Members
    Board attendance at CCS meetings was discussed.
    7.Required approvals agenda
    a.Approval of Monthly Expenditures
    b.Approval of new hirings: Gretchen Haller (Preschool Aide), Christina Harrell (substitute teacher), Erroll Drake (substitute teacher). 
    Motion by Olsen to approve the required approvals. Seconded by Shellabarger. Motion carried by unanimous roll call vote. 
    President Godfrey called a recess 6:40 p.m.
    The board reconvened at 7:00 p.m.
    8.Board Education: BOCES Distance Learning Grant/Internet Broadband Update
    Eight school districts of BOCES are participating in a Distance Learning Grant. Moffat would have to increase the internet broadband speed before implementation.
    9. Monitoring Reports: 
    EL-5 Financial Condition and Activities
    Superintendent Dokson reported that the finances of Moffat School were stable. Olsen moved to approve EL-5 Financial Condition and Activities as submitted. Seconded by Shellabarger. Motion carried by unanimous roll call vote.
    EL-8 Compensation and Benefits
    Salary schedules were discussed. Olsen moved to accept EL-8 as submitted. Seconded by Shellabarger. Motion carried by unanimous roll call vote.
                10. Agenda Mistake
                11Old Business
    a.Superintendent Hiring
    The superintendent contract was reviewed.
    Olsen moved to offer the position of superintendent of Moffat Cons. School to Kirk Banghart with a salary of $78,000 for twelve months starting July 1, 2010 and ending June 30, 2011. Seconded by Shellabarger. Motion carried by unanimous roll call vote.
    b.Update on CCS BEST Grant/New Building
    c.Teacher of the Year-Including CCS
    The teacher of the year will include a teacher from CCS every three years starting next year.
    d.Revision of ENDS Policy E-2
    Olsen moved to accept as first reading E-2 as revised. Seconded by Shellabarger. Motion carried by unanimous roll call vote.
    e.Approval of Revisions to EL-9, GP-4
    Olsen moved to approve as second reading and adopt EL-9 as amended. Seconded by Shellabrger. Motion carried by unanimous roll call vote.
    Olsen moved to approve as second reading and adopt GP-4 as amended. Seconded by Shellabarger. Motion carried by unanimous roll call vote.
    f.Discussion of Changes to Superintendent contract Language
    Done in a.
    12. New Business
    a.Notification of New or Revised Administrative Policies: EFEA*-E, KICI,JKD/JKE-R, JLCDA*
    Superintendent Dokson presented administrative policy changes.
    b.Change of Date June BOE Meeting
    The June BOE meeting will be held June 28, 2010 at 5:30 p.m. in the Moffat School cafeteria.
    c.Service Plan for Proposed Baca Crestone Fire Protection District
    The BACA Fire and Protection District has asked the board for a letter of support for their organization to form a new fire district. After discussion the board declined taking a position.
    d.IPGA Conference
    President Godfrey, Hank Day and Kirk Banghart will be attending the National IPGA Conference in Las Vegas, NV in July. 
    13.   Board Self-evaluation
    a. BSR-5 Monitoring Superintendent Performance
    b. GP-5 Chairperson’s Role
    c. GP-6 Board Members’ Code of Conduct
    The board reviewed and discussed the above policies. 
    President Godfrey will answer a student letter to the BOE.
                14. Optional: Executive Session: 24-6-402 (4)(a)(b)(c)(d)(e)(f)(g)(h) personnelNone.
    15. Adjourn
    President Godfrey adjourned the meeting  9:30  p.m.
    Approved:_____________________                         ________________________
    Linda Godfrey, President                                           Staci Shellabarger, Secy./Treas.