Moffat Consolidated School District #2
Policy Type:GOVERNANCE PROCESS
Policy Number: GP-4
Policy Title: AGENDA PLANNING
To accomplish its job products with a governance style consistent with board policies, the board will follow an annual agenda which (a) completes a re-exploration of Ends policies annually and (b) continually improves board performance through board education and enriched input and deliberation.
1.The cycle will conclude each year on the last day of December so that administrative planning and budgeting can be based on accomplishing a one year segment of the board’s most recent statement of long term Ends.
2.The cycle will start with the board’s development of its agenda for the next year.
a.Consultations with selected groups in the ownership, or other methods of gaining ownership input will be determined and arranged in the first quarter, to be held during the balance of the year.
b.Governance education, and education related to Ends determination, (e.g. presentations by futurists, demographers, advocacy groups, staff, etc.) will be arranged in the first quarter, to be held during the balance of the year.
3.Throughout the year, the board will attend to consent agenda items as expeditiously as possible.
4.Superintendent monitoring will be included on the agenda if monitoring reports show policy violations, or if policy criteria are to be debated.
5.Superintendent remuneration will be decided in the month of June after a review of monitoring reports received in the last year.
The purpose of monitoring the Board’s Governance Process (GP) and Board Staff Relations (BSR) policies is to determine the degree to which the policies are being fulfilled. Monitoring will be as automatic as possible, using a minimum of Board time so that meetings can be used to create the future rather than to review the past. The Board can monitor these policies as part of it self-assessment at the end of each meeting and can review the policies overall at its annual Board retreat.
Board Staff Relationship Policies Frequency
BSR-1 Global Governance Management Connection January
BSR-2 Unity of Control January
BSR-3 Accountability of the Superintendent February
BSR-4 Delegation to the Superintendent February, August
BSR-5 Monitoring Superintendent Performance November, March
Governance Process Policies
GP-1 Global Governance Commitment September & March
GP-2 Governance Style March, September
GP-3 Board Job Description May, September
GP-4 Agenda Planning December
GP-5 Chairperson’s Role April
GP-6 Board Member’s Code of Conduct April
GP-7 Board Committee Principles June, October
GP-8 Board Committee Structure June, October
GP-9 Cost of Governance May
Monitoring Method: Internal
Monitoring Frequency: Annual Board Retreat
Adopted: September 17, 2001
Revised: November 2001, May 2003, Nov. 2003